The Best Printer For Your Needs in 2021

Acquiring electronic supplies for your office and business isn’t the easiest thing to do. There are many brands available with many different models. This is especially true when it comes to the best office printers.

 There are so many types of office printers it’s impossible to decide where to begin. You have to nearly be an expert in the field of printing to make an informed decision. Sometimes the options can be overwhelming. 

 Luckily we took the hard work out for you. We’ve compiled a list of the 15 best office printers and included specifications and why we chose them. 

 In this guide, you will learn about the benefits of each printer and the tasks its best suited for. We will weigh the pros and cons and help you with what to look for when you decide. You’ll know the best color laser printer, the best wireless printer, the best black and white printer, and all canon laser printers in between. Okay, maybe we’re getting a little carried away, but you get the idea. 

 The rankings are separated in order of our favorite to least favorite. This would mean that number one was our top pick. You get the idea. Cancel your plans on going with an expensive commercial printing company and continue reading to make your decision.

Things to Consider Before Buying

 We should probably go over this first. Whenever you plan on making an important purchasing decision, you need to know what you’re looking for. Let’s go over some things to consider first. Take these considerations with you when you read the list to qualify some of the printers we featured. 

What Type of Printer Do You Need?

 Do you need an inkjet or a laser printer? More than likely, getting a laser printer is going to be more beneficial for your office use. 

 Sure, inkjet printers can run off some high-quality copies, but laser printers are much faster, and you’ll save a ton of money on ink. 

Image Quality

 How brilliant do you need the images to be? Suppose you’re going to be printing a lot of detailed photos. In that case, you’re going to want something that produces higher-quality images. If it’s just going to be for everyday typing purposes, the image quality isn’t as important. Think about what you’re going to be printing the most.

Extra Features and Functions

 Do you need something with extra bells and whistles? Are you going to need it to fax, scan, and copy? Will it just be for printing from the computer? Decide on the scope of work you need the printer to perform. 

Speed

 What type of workload are you going to be giving the printer? More extensive office settings with multiple sources of printing will probably require some higher speeds. For just a couple of people, you’re not going to need it to break the sound barrier. 

Connectivity

 Does everything you own have to be wireless? If you’re that person, then you need to aim for a printer that connects wirelessly. Otherwise, just hide the cords so they can’t be tripped over, and you’re good to go. 

Paper Handling

 This goes back to the question of what you’re going to be printing. Specialty items like photos, cards, and higher gloss pages require the handling of specialty mediums. Does the office need a lot of printing throughout the day? Invest in something with a higher capacity tray. In situations where the office consists of you and maybe a couple of other people, you’re not going to need a tray with the capacity to load hundreds of pages. 

Top 15 Printer Reviews

 As a reminder, these are ranked in order of our favorite to least favorite. Let’s not say number 15 would be the worst. We like to consider it our “least good,” as every printer on the list has features we find valuable and should be considered. Just because it’s not our favorite doesn’t mean it can’t be your favorite. Every office setting is different, and you should approach this list with that factor in mind.

HP Color Laser MFP 179fnw

 Could this be the best printer for office use? This 4-in-1 laser printer from HP has a minimal footprint. This means that this model will take up minimal space. In an office setting, we feel like this is extremely important. Printing, scanning, copying, and faxing needs are all met with this HP printer. The printing speed is reasonably quick, and it has all the WiFi capabilities you need. It’s pretty easy on the budget as well, considering the high quality.

single image of HP Color Laser MFP 179fnw

Features and Benefits

  • This 4-in-1 printer can handle printing, scanning, copying, and faxing. In an office setting, an all-in-one is extremely convenient. 
  • The 55 ppm print speed is pretty fast. This model can handle the work of a larger-sized office.
  • It takes up very minimal space for how much it can perform. Space is usually an issue in an office, so this is a plus.
  • WiFi and WiFi Direct are built into the printer. Besides the normal wireless function, you can also access printing apps from your phone. 

Pros and Cons

Pros

  • Fast printing speed
  • Doesn’t cost much to run
  • 4-in-1 means you don’t have to buy other equipment
  • Compact size

Cons

  • Small display

Our Verdict

 This 4-in-1 printer is efficient enough to be used in any sized office. It has all the features you look for in a high-volume printer. It’s easy on the overall office budget as well. It doesn’t take up as much space as you would think for the work it performs. If your office seriously gets down to business and you need a workhorse, give this printer a shot. 

Ricoh SP C261DNw

 Ricoh is a surprising company that made a list, but this release from them can’t be denied. There’s WiFi connectivity, auto-duplex mode, plus vital security features like PIN input. The print quality on this machine is extremely high. You’ll get high-quality pages from this laser printer whether you’re doing color or black and white. Use gloss paper on this machine as well for vivid photographs that shine bright. This is great for any office setting that prints high numbers of detailed photos. 

Ricoh SP C261DNw image

Features and Benefits

  • Puts out vivid pages of color. This is great for offices that print high-quality photos and flyers.
  • Has excellent security features. This adds a layer of protection from hackers. 
  • It is ready to be connected to WiFi. You can put your printer on the office network. 
  • High quality in black and white as well. Great printing quality for a laser.
  • This printer is very affordable. That’s a plus if your office budget is an issue.
  • It has a paper capacity of 250. Constant refilling shouldn’t be an issue for a small to mid-size office.

Pros and Cons

Pros

  • Great color printing for photos or graphics
  • Excellent security features
  • Has an auto-duplex option

Cons

  • It prints a bit on the slower side

Our Verdict

 We think this printer would fit great in an office that has a lot of color demands. If flyers and cardstock are on the to-do list, this might be the printer for you. Smaller graphics companies or medium-sized businesses would love this machine. We also love the security features. If you need brilliant color prints or work in a shared business setting, you should check this printer out. 

HP PageWide Pro 477dw

 This HP selection is a bit different from the number one pick. The PageWide printer is an inkjet. Typically this wouldn’t be ideal for an office setting. However, this model performs more like a color laser printer. At 55 pm, it’s one of the fastest printing inkjet printers on the market. This HP has no problem competing with commercial printers. Because it’s an inkjet, it delivers brilliant color, but it also doubles as a black and white printer. It’s a 4-in-1, so it belongs in the category of best printer for the office. 

HP PageWide Pro 477dw front image

Features and Benefits

  • This printer has 4-in-1 capabilities. This eliminates the need for purchasing extra equipment.
  • It’s very fast for an ink jet printer. This better color-printing capability for your office.
  • It can print on both sides of the paper. This can potentially save you funds on paper.
  • The load capacity is 500 pages. This makes it very suitable for a medium to large-sized office. 

Pros and Cons

Pros

  • Very fast printing speed
  • 2 sided copying 
  • Prints very brilliant color
  • Very generous 500 sheet load capacity

Cons

  • Can be very noisy

Our Final Verdict

 For an inkjet printer, the speed on this machine is unbelievable. You would rarely see an inkjet recommended for a medium-sized office setting, but somehow this one made it. The load capacity and speed of this model would make you think it was a commercial design. Is your office in need of vivid color prints and high-volume jobs at once? If you answered yes, this might be your best bet. 

Xerox WorkCentre 3335V/DNI

 This may be one of the best wireless printers on our list. The larger 4-1 laser printer is a workhorse and is an excellent fit for a small to medium-sized office. It prints pretty quickly at 33 ppm and has a capacity of 250 sheets of paper. If 250 sheets aren’t enough for your office, an extension can be purchased, raising the number to 550. The WorkCentre follows the Xerox model nicely and has a very high level of security. This printer can easily accommodate an office of ten people. 

Features and Benefits

  • This Xerox has a high level of security. This protects all of your sensitive information in the office.
  • It’s a 4-in-1 printer. This covers all of your basic office needs.
  • You can purchase an extension that raises the load capacity from 250 to 550. This is convenient if your workload grows unexpectedly.
  • It prints at a fair 33 ppm. This is a fair number for a mono laser printer. 

Pros and Cons

Pros

  • Can handle a high load capacity
  • Great security features
  • The 4-in-1 printer does it all

Cons

  • Not a very compact design

Our Final Verdict

 This compact machine is designed for a small office setting. However, it has enough additional features that make it efficient enough for medium-sized environments. The high load capacity and convenience of this 4-in-1 give it a wide range of usability. Any size from single, small, to medium could really put this printer to work. 

OKI C824dn

 A3 printers typically need their own section of an office, but OKI broke the mold with this design. This compact A3 laser could be the best small printer on our list. OKI added a lot of unique features with this release. The load capacity can be extended by purchasing an extra tray. You can even purchase a roller extension that allows you to print banners. For a small printer, this model can accomplish some big jobs. This wouldn’t be a bad choice for a medium-sized office. 

Features and Benefits

  • This model has a very compact design. It will save your office a ton of space.
  • There are options to purchase tray extensions. The load capacity can be raised to 550 pages.
  • A roller option can be added as well. If you print banners or larger items this is very convenient.
  • It is the smallest and most flexible A3 on the market. It will accomplish jobs other printers of its type can’t.

Pros and Cons

Pros

  • Lots of additions available
  • It Will save you a ton of space
  • High load capacity

Cons

  • Not the fastest printer on the market

Our Final Verdict

 This A3 printer is surprisingly compact for its type. Don’t be fooled by the small design, though. The high load capacity and additional options allow this printer to operate as a premium model. It’s small, flexible, and can accomplish a wide range of work. This is another printer we would recommend to a small or medium business. Is space an issue? Give this OKI a test drive. 

HP LaserJet Enterprise M554dn

 HP continues its domination of our list with this laserjet model. In our opinion, it could be the best printer for office needs. This model is advertised as the most secure printer on the market. That makes it an excellent option for shared business use. This HP can handle a pretty heavy workload with a rating of 33 ppm. You can also fit a total of 650 pages which makes it an excellent option for larger offices. 

Features and Benefits

  • One of the most secure printers on the market. For sensitive information and shared business settings, this is ideal.
  • Large offices would be a great setting for this printer. It has an extremely high load capacity.
  • This printer checks in with a speed of 33 ppm. It’s efficient enough for a heavy workload. 
  • Enough toner is included to set you up for a fair amount of time. There’s enough for 5,500 black and white pages and 3,500 color pages. 

Pros and Cons

Pros

  • Very high capacity
  • One of the most secure printers available
  • Quick print speed
  • A fair amount of ink included

Cons

  • Doesn’t have a touchscreen

Our Final Verdict

 This is a pick for large offices. Quick print speeds and high toner levels don’t require much upkeep and reloading. The speed is enough for a high volume of work, and the load capacity is exceptionally high. The extra security benefits put this printer in a class of its own. If you have a shared business setting or multi-desk large office, you should consider this printer. 

Brother HL-L5100DN

 This compact printer is a good fit for a small office setting. We also love the quick print speed from this Brother release. 40 ppm is enough to keep up with any amount of work you throw at it. The load capacity isn’t bad for a compact printer either. You can fit 500 pages of A4 paper into the tray. Small-sized businesses would do well with this model. It could even fall into the best printer for college category for a high-caliber student. 

Features and Benefits

  • This printer will save you a lot of space due to the compact design. It doesn’t need its own corner.
  • The very high print speed will keep up with any job you throw at it. That’s why it would suit a medium-sized business as well. 
  • The 500-page load capacity is impressive for a small printer. This is another reason it’s not just an option for a small office.
  • For the impressive specifications, this one won’t break the bank. It’s great for an office on a budget. 

Pros and Cons

Pros

  • High print speed
  • Very high load capacity
  • Compact size to save space
  • Great for small and medium offices, or even personal use

Cons

  • Not many extra features

Our Final Verdict

 This compact printer will blow through high-volume jobs without a problem. The print speed and high load capacity give it a high-caliber feel. With that being said, we still feel this printer belongs in a smaller office. It doesn’t take up much room at all. College students should also consider this model. If you’re a student or have a small office and print high volume, you don’t want to skip this one. 

Kyocera ECOSYS P5021cdw

 Don’t let this Kyocera model fool you. Although it looks like it could belong to a commercial printer business, this is an entry-level model. The bulky size isn’t an indicator of the size of office it’s made for. A smaller setting would be ideal for this printer. The print rate is decent at 21 ppm. It really shines when printing color. The speed doesn’t lack at all when switching from black and white to color. Although it’s not designed for medium or large offices, it does perform like a premium model. This could be the best printer for college students who frequently need items in color.

Features and Benefits

  • This printer has great features. It has auto-duplex and Wifi built-in.
  • There’s a very high print speed when you need color. This is great for any office that frequently does graphic printing.
  • It has the connectivity to join Ethernet and other networks. This is a great feature for offices with multiple computers and electronics.
  • It’s best for entry-level or smaller offices. However, it is capable of holding its own in a medium-sized environment.

Pros and Cons

Pros

  • Can print color rapidly
  • Great Wifi and other connection features
  • Excellent for small offices

Cons

  • Small load capacity

Our Final Verdict

 This printer could go in a medium-sized office. We only say this because of its large size. Somehow, we feel like this monster would be out of place in a tiny office. Although the specifications point to a smaller business, the extra features could land it in a mid-sized environment. Startup businesses and established medium-sized offices, this printer would get the job done. 

Xerox VersaLink C400DN

 This Xerox is built for a busy small business. This A4 printer has features that other models in its class lack. The interface is much like a smartphone. You can even download apps that add to the functionality and scope of work. It has a capacity of 550 sheets and prints reasonably quickly. The 35 ppm speed is more than efficient for a small office. You can also add a wheel-base to it. This could potentially be the best portable printer. Did we mention that the print color on this model is excellent?

Features and Benefits

  • This printer has Pantone-approved color performance. It’s great if your office prints graphics or photos.
  • There are lots of additional features. You can add apps to the interface that boost its versatility.
  • The load capacity and print speed are very high. It could stand up in a medium-sized office.
  • You can add a wheelbase to this model. It’s possibly the best portable printer on our list.

Pros and Cons

Pros

  • Prints vivid colors
  • Smartphone-like interface
  • Lots of additional features
  • High speed and load capacity

Cons

  • It has a bulky design

Our Final Verdict

 This printer is versatile enough to be put to use in a few different settings. The vivid color capabilities would be excellent for designers or medium offices who have high-quality needs. There are enough additional features to make it almost efficient enough for a larger office. In the end, we recommend this printer to a small or medium-sized office that stays very busy with printing needs. You can feed high-volume to this machine with no problem. You also get the convenience of a wireless printer.

Kyocera Ecosys P3155dn

 This Kyocera can keep up in a large office with no problem. The whopping 55 ppm speed makes this printer really stand out. The deep paper tray also adds to its efficiency in a larger office. Realistically, we think this printer would be best suited in a small office with very high printing needs. Although it lacks many extra features, it turns out high quality black and white pages with ease. 

Features and Benefits

  • This printer has a high print speed. If your office demands are high, this would be a great option.
  • It has a deep paper tray as well. It has a capacity of 550 sheets.
  • It has a very low cost per page rating. This printer will save you money on ink. 

Pros and Cons

Pros

  • High print speed
  • Large loading capacity
  • High quality black and white printing

Cons

  • Not very versatile

Our Final Verdict

 This printer is suited for one environment. Larger offices should consider this model. There’s no question that this printer is a workhorse. We could see it in the corner of a large office with the nickname “Old Faithful.” High print speeds, high load capacities, and high-quality black and white leave us with one option. Put this monster in a large office, please. 

HP OfficeJet Pro 9025

 The HP OfficeJet Pro 9025 takes care of office projects quickly and easily. It can print double-sided pages at a rate of 24 ppm. The 35 sheet auto-feeder and double-sided scanning and copying make this printer an excellent fit for a larger office. This model can also be connected to Alexa or Google Assistant to give it hands-free voice controls. It also gives you the option of being able to print directly from USB or flash drives. This 4-in-1 can literally do it all. 

Features and Benefits

  • This 4-in-1 is a very versatile machine. It can print, scan, and copy double-sided very quickly.
  • The option to pair it with a smart speaker is very convenient. In a smaller office, the voice command would be very useful.
  • Printing directly from flash and USB drives is a game-changer. There’s no need to transfer certain files to a computer it’s paired to.

Pros and Cons

Pros

  • Smart speaker compatibility
  • Prints double-sided copies with ease
  • 4-in-1 capabilities make it versatile

Cons

  • The interface is a bit small

Our Final Verdict

 When you start getting into printers with smart capabilities, it’s hard to decide how to classify them. They perform everything with such ease and have a level of convenience that makes it an excellent option for anybody. However, with high technology comes higher investments. Medium to large offices would benefit the most from this printer. We feel like it almost does too much for a small setting. 

Brother MFCL275ODW

 This Brother laser printer will end up saving you a ton on printing costs. This monochrome model produces at a speed of 36 ppm with copy and printing functions. You can streamline your work with the double-sided option to save yourself a lot of time. The 250 sheet trap has a manual feed slot that allows you to print on different mediums like envelopes. The wireless features are also excellent. You can AirPrint or pull jobs straight from Google Cloud.

Features and Benefits

  • Wireless printing capabilities come in handy. If your office prints specialty documents and reports this printer could be for you.
  • The 36 ppm speed is fairly quick. This model would work great in all-sized settings.
  • The manual feed option makes it versatile. You can print a lot of specialty documents.
  • You can also print wirelessly from all mobile devices. This is great in a large office where wires could be an issue.

Pros and Cons

Pros

  • Wireless capabilities are convenient
  • Quick print speed
  • Print from the cloud 
  • Very versatile

Cons

  • No touchscreen

Our Final Verdict

 This printer would fit great in an office with high-level printing needs. A wide range of documents and different styles can be sent to this model. The smart capabilities and wireless options make it perfect for a more significant business. If you have a large area where wireless would pay off, you should try this printer out. 

Canon Pixma iP110

 Canon laser printers are historically a trendy brand. However, we really love this inkjet. Our list wouldn’t be complete without one. This printer technically may not be a great fit for an office setting with multiple people. However, for freelancers or gig writers, this model is perfect. It weighs 4 pounds and fits perfectly in a laptop bag or backpack. It prints at 9 ppm in color or black and white. The portability of this model makes it great for any worker on the go. It has a 50 sheet automatic feeder and prints very vivid images. The wireless features are also excellent on this model, and you can print from the cloud. 

Features and Benefits

  • This inkjet has our pick overall the Canon laser printers. We just love how it would fit a freelance setting. 
  • This printer is very lightweight. You can take it everywhere with you.
  • The sharpness of the images it prints is amazing. This model is great for printing in color.
  • You can print from anything. Cloud and mobile options make it extremely convenient.

Pros and Cons

Pros

  • Great for users on the go
  • Prints brilliant in color
  • Very lightweight

Cons

  • Wouldn’t hold its own in a multi-person office setting

Our Final Verdict

 This printer would never hold its own in an office environment. With that being said, we felt the need to include it because freelancers need options too. This model also prints very high-quality documents. You can literally take it with you anywhere. It doesn’t get much more convenient than that. This is the printer for you if your office is on the road. 

Brother MFC-L6800DW

 We had to include this monster. There was no way we could exclude a user who needs a machine to accommodate a vast office setting. Maybe there’s a reader who just wanted to splurge. This high-end printer can handle extremely high volumes of work. This all-in-one model spits out 48 ppm in color or black and white. The 80-sheet auto feeder and legal-sized glass flatbed give users the ability to tackle almost any project. It can tackle cardstock, envelopes, and even banners. The PIN option also gives it a boost of security.

Features and Benefits

  • This large printer is very high-caliber. It is well suited for extremely large offices.
  • It prints 48 ppm in color or black and white. You can quickly tackle high-volume jobs.
  • The versatility is very convenient. You can print on all mediums with this machine.
  • There are extra security features on this model as well. You can set your own PIN code.

Pros and Cons

Pros

  • Great for large offices
  • Very versatile
  • Extra security features
  • Fast printing speed

Cons

  • Not made for smaller settings

Our Final Verdict

 This is a huge office printer. We are talking downtown, 50th floor, skyscraper type of large. It belongs in an office with cubicles and rows to walk in. We could see it in a call center. If you need to accommodate a massive team or if you’re just looking to splurge because you’re a tech person, this is the best option for you. 

HP OfficeJet 3830

 Finally, rounding things out is our HP OfficeJet 3830 review. This entry-level machine prints well and has pretty low running costs. Extra features like ethernet networking and flash memory devices make this printer noteworthy. In a minimal office setting, this printer would get the job done. Hopefully, a secretary is reading our HP OfficeJet 3830 review. This was built for them. 

Features and Benefits

  • This small, entry-level printer is great for a very small office setting. A secretary would thrive with this model.
  • There are extra features with this printer. Ethernet networking would help it work with multiple computers in separate rooms.
  • The flash memory device is very convenient. Saving jobs is very easy.

Pros and Cons

Pros

  • Light and compact
  • Good print quality
  • Prints great photos
  • 35 sheet auto feeder

Cons

  • Not the best for medium or larger offices

Our Final Verdict

 This small, entry-level printer would be superb for a secretary or some sort of team. It could accommodate two to three workstations at the most. Don’t write it off completely, though. This model prints great photos, and the quality is excellent. Small businesses, secretaries, and remote workers would thrive with this computer. You get a lot of bang for your buck with this model. 

Let’s Get Technical

 We prepared you earlier with the buyer’s guide. Hopefully, you gave more thought to precisely what you need the printer for. Now let’s talk about the specifications and technical aspects. It’s crucial to understand shelf life, operating times, and cost per page. 

Multiple Functions

 Multi-function features are available around the board and at all price points. The fundamental elements begin with USB Key and card readers for PC-free printing and progress to scanner and copier functions.

 Automatic document feeders (ADF) at the higher end can handle 50 copies in a single pass and manufacture booklets with duplex printing, stapling, and folding. Basic ADF features will suffice in a medium-sized office. 

CPP (Cost Per Page)

 Previously, there was a significant gap in Cost Per Page (CPP) between lasers and inkjets. Still, inkjets have continued to lower their costs to compete. In any case, it’s critical to carefully consider each device’s CPP.

Ink and Toner Yield

 Toner or cartridge yields are measured using an industry-standard ISO rating by manufacturers. As a result, you can safely compare the approximate cost of replacing all cartridges or toners separated by the print yield for all possible versions.

Print Volume and Duty Cycle

 The cumulative number of prints you want to produce must also be considered. Devices sometimes state a monthly limit and recommended “service cycle” figure. This is the maximum amount of prints it will handle every month. 

 Where necessary, calculate the number of points per person for the office to ensure the unit will fulfill the present and potential needs.

Difference In Color

 Finally, in the past, color, especially laser printers, requested a premium; this is no longer the case. These types, however, are still more costly due to the extra materials used for toners and printer manufacturing. 

 There is still enough of a difference that if you don’t need standard color, you can go for a monotype, use a cheaper inkjet, or even out-of-house printing for occasional color needs.

Maintenance Tips for Your Printer

 Once you decide on a printer, it’s vital to get the most life out of it as possible. There are a few basic guidelines to follow when it comes to routine care. Follow these suggestions to keep your printer running efficiently.

Dust Removal

 In this day and age, when electronic records and something called “email” is all the rage, many printers waste their days sitting on racks, propping the door open in hot weather, or collecting dust in general. Dust is harmful to a system consisting of cogs, belts, and small nozzles, but getting rid of it should be a top priority.

 Paper jams, streaky printouts, and heightened user annoyance can all be caused by dust and other particles. Using a portable vacuum cleaner to clear these clogging contaminants is a safer solution than spraying the printer’s interior with compressed air. 

 This technique often results in the dust being scattered around the inside of the casing rather than eliminated.

Keep the Cartridges Clean

Ink-Jet

 Inkjet printers work by pressing ink into tiny cracks, all of which can be found in the printing tip of the cartridge. If one or more of these is blocked, the printouts can have white or colored stripes.

 An accumulation of dust or dry ink may be to blame. Your printer may be able to clean itself by running a unique cleaning pattern – refer to the manual or the manufacturer’s website for instructions about how to activate this. The method will use up some dye, so don’t use it too much, or you’ll deplete a valuable resource.

LaserJet

 Wipe the outside of the cartridges with a paper towel. Take a paper towel and fold it in fourths. 

 Then, pour a cap’s worth of isopropyl alcohol onto the towel and gently rub the towel along the back and underside of the cartridges to remove the ink build-up. Rub the cartridge multiple times to ensure you’ve gotten rid of all the extra ink.

Always Address Mechanical Issues

 This can be difficult, but no matter how frustrated you are with the morning’s third paper jam, it is vital to be cautious with your printer. Yanking the trapped paper out will cause internal harm, so consult the printer manual to see if the device can be opened to quickly retrieve the document.

 If not, the recommended method is to take the paper in both hands, if necessary, and exert a steady pull to prevent leaving shredded bits of paper in the cogs’ teeth. Preventative care goes a long way, but making sure the paper you fill isn’t dog-eared or jammed together will help you avoid many jams.

 Cartridges must also be correctly loaded – often, printers may not return the print carriage to its ready location if the tanks are not properly seated. Still, with enough force, they can also be persuaded to comply.

 The next time the printer attempts to print, it will discover a loose link and display a slew of perplexing error messages, which can be avoided by clipping the carts safely in place the first time.

Normal Maintenance

 A repair kit is available from several printer suppliers. This ranges from plain cleaning fabric and fluid kits to stocks of replacement parts that can be used to repair worn components. 

 If you rely on your printer, it might be worthwhile to invest in one of these to minimize the amount of time the printer is out of use if a malfunction happens.

 Rollers are typical causes of paper jams as they get misaligned or are merely covered with ink and debris.

 By following these tips, you can not only extend the life of your printer but also make it run more smoothly. Still, now and then, the inevitable occurs, and you feel it’s time to take your printer outside and light it on fire. Alternatively, you could do the responsible thing and take it to your local recycling center.

FAQs

How long will my printer last?

 The average lifespan of a printer is around 3-5 years. With proper upkeep and maintenance, some printers can last longer, but eventually, your machine will need an upgrade.

How do I know when it’s time to purchase a new printer?

 If your printer starts slowing down, this could be a sign it’s time to retire it. There are a few things to look for.

 Because of worn-out pieces and constant use, the more miles you place on your printer, the slower it becomes. Depending on the printer type, print speed is measured in PPM (pages per minute) or IPM (images per minute). Print pace can be affected by a number of factors, including the form and scale of the paper you are printing and whether you are printing in black and white or color (or both).

 Printing in draft mode, which is usually pretty quick because it doesn’t need a lot of ink to make a print, is one way to measure the speed of your printer. If your printer is printing slowly in draft mode, it might be time to replace it.

 Wouldn’t it be more economical to use a printing service?

 This may seem like a more efficient way to go at first. Over time, the cost of using a printing service adds up. 

 Direct investment in the cost of your printer saves you a ton over the long haul. If you’re printing anything more than 5 to 10 pages per day or any specialty documents, purchasing a printer for your office is your best bet. 

Conclusion

 We hope you enjoyed our office printer review and guide. Hopefully, you’ve emerged with a better idea of what model is suited to handle your needs. Maybe you even have a better grasp of the technical aspects. 

 Purchasing an office printer doesn’t have to be intimidating or be a headache. With a little forehand knowledge and a little preparation, you can make an educated decision without regrets. 

 Over the last few years, printers have been designed to fail less and run much smoother. Use our routine maintenance tips, and you should get the better part of a decade out of your printer.

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